Frequently Asked Questions
Q. i'm planning a wedding. Does the barn have space for both my ceremony and reception?
A. Congratulations on your engagement! The Barn at Reynolda Village is uniquely situated in the heart of the historic Reynolda Estate and we are thrilled to provide options for brides and grooms interested in hosting their entire wedding day onsite. April through October couples enjoy exclusive use of the Reynolda Gardens for a beautiful outdoor ceremony when packaged with The Barn at Reynolda Village. In addition, we have several indoor and outdoor options from which to choose. Please contact our sales team!
Q. WHAT IS THE BACK-UP PLAN FOR OUTDOOR CEREMONIES IF IT RAINS?
We offer two options for Garden ceremonies affected by inclement weather:
1. With advance notice, we are happy to make the lawn in front of The Barn available for your custom tent rental which can be used as weather back-up and/or cocktail hour. In addition to the cost of the tent that you select, a $500.00 rental fee for the lawn applies. You and/or your planner are required to work with one of our approved tent vendors. Our operations manager will provide that information.
2. The ceremony can be relocated inside The Barn, with guests seated in the reception seating. Although we do not “flip” the space, chairs can be adjusted so that all guests are facing the ceremony.
You may also consider planning for your ceremony inside one of the two chapels on the campus of Wake Forest University, right next door. Davis and Wait Chapels offer charming ceremony packages that our sales manager can tell you more about.
Q. How many people does the barn hold?
The Barn offers a variety of charming set-up options for events from 2 to 175!
Our most comfortable maximum capacity for a buffet reception inside The Barn is 120; between 121-150 for a plated reception, and up to 175 using a cocktail party set-up. Please note that any dining set-up that requires seating for more than 130 guests will result in the use of multiple areas of The Barn and all guests will not be seated in the same room.
Tables of multiple sizes and styles are included along with 140 white chairs.
Q. Do you require a wedding planner?
The Barn at Reynolda Village will require you to procure a wedding planner or coordinator. A wedding planner will expertly handle your timeline and the many details that go into creating a memorable celebration.
A member of our operations team will be onsite to maintain the venue throughout the celebration, and to assist your vendors with adhering to proper procedures and venue requirements. The Barn’s operations team cannot be responsible for any planning or coordination beyond the logistics associated with providing the venue for your wedding day.
Q. does the barn have a preferred vendors list?
A. Our catering policy requires that you hire one of the licensed, professional caterers on our approved list.* You can find them on our website here. Other than that, we invite you to work with any professional vendors of your choice. All vendors will be required to submit proof of insurance prior to working onsite.
*If you would like to use a catering company that is not on our approved list, our operations manager will gladly review your request.
Q. can alcohol be served at our EVENT?
A. Alcohol is permitted (beer, wine, & spirits) as long as it is served by a bartender on staff with one of our approved caterers. Self-serve alcoholic beverages and kegs are not allowed.
Q. DOES THE BARN STAFF DECORATE MY EVENT?
A. Our staff will prepare the facility for your arrival based on a final diagram that our operations manager confirms with you prior to the start of your event. Our setup includes placement of any/all of the Barn's furniture inventory that you choose for your event as well as any optional upgrades you select such as bistro lights or pipe-and-drape.
All other decor, including table linens, floral arrangements, candles, china, glassware, flatware, food/beverage service equipment, etc. must be handled by your vendors in coordination with the operations team.
Q. can we get in the day before to begin decorating or deliver decor?
In addition to weddings, The Barn at Reynolda Village hosts events of all kinds, each day of the week. If no event is booked the day prior to your event, the operations manager will work with your vendors to schedule deliveries of items needed for your event. In order for you or your vendors to utilize the space for decorating and preparation, a rental contract for that timeframe will be required and the applicable fees will be charged.
Q. Are there restrictions on decor?
The Barn at Reynolda Village is an elegant backdrop for all kind of event design and we encourage you to follow us on social media for inspiration. Restricted items are as follows:
Sparklers, rice, confetti, glitter, pyrotechnics, and airborne lanterns are not permitted inside or outside the Venue. Helium balloons are not permitted indoors.
Candles are permitted indoors.
The use of birdseed and bubbles is permitted in outdoor locations only.
The installation of any type of floral, lighting, fabric, or other ceiling decor inside The Barn must be managed and installed by an insured professional. No “DIY” ceiling decor is permitted.
Q. Are we able to have a ceremony rehearsal in Reynolda Gardens?
Upon booking, the operations manager will schedule your ceremony rehearsal in the Gardens for the morning prior to your wedding. If we do not book a Garden wedding on that day, she will work with you to adjust the time to your preference.
Q. Do you allow dogs to participate in wedding ceremonies?
A. Dogs are not permitted inside Reynolda Gardens. Dogs can attend ceremonies inside The Barn at Reynolda Village as long as they depart prior to food service beginning.
Q. Do you have wifi?
A. Yes, complimentary WiFi and parking are included with all event contracts.
Q. Does The Barn have heat and air conditioning?
A. Yes, The Barn at Reynolda Village is completely temperature controlled and adjustable.
Q. WHAT PAYMENT SCHEDULE WILL BE REQUIRED?
A. A 50% payment is required at the time of contract, and the final 50% of the rental fee is due 45 days prior to the event date. Any events booked within 45 days will require full payment at the time of booking. All events require a $500 refundable damage deposit.
Q. What is your insurance requirement?
All rental clients and their subcontractors shall keep and maintain, at their own cost and expense, a policy of comprehensive general liability insurance, with policy limits of not less than $1,000,000 for property damage, bodily injury or death for any number of persons, and contractual liability of the client. If alcohol will be served the policy of the client or the caterer/bar service must also include liquor liability coverage.
Q. is a non-profit rate available?
A. The Barn at Reynolda Village is proud to host and support non-profit organizations who wish to hold meetings and events in our space. We offer a 30% discount to all non-profit organizations on all Mondays and Tuesdays, as well as a 15% discount on Wednesdays and Thursdays, throughout the calendar year. Please note that a four hour minimum is still required for each booking. Weekend rates for non-profit organizations are negotiable based on availability and seasonal considerations.